By films Site

Regulations

Organization:
Founded and directed by Zita Carvalhosa, the Festival is organized by Associação Cultural Kinoforum.

Festival Dates:
The 28h Sao Paulo International Short Film Festival will take place in the city of São Paulo, from August
23rd to September 3rd, 2017.

Objectives:

The Sao Paulo International Short Film Festival aims to promote a greater exchange between Latin
American and International production. Being cultural and non competitive in nature, the Festival intends to
present films that may contribute to the development of the short film concerning its aesthetics, specific
format and way of production.

International and Latin American Programs:

Films submitted to the International and Latin-American Programs and the Parallel Section can take part
on the following sections: International Showcase, Latin-American Showcase, Kid and Teen Showcase
and Special Programs. Taken into consideration the particularities of each film, a same short can be a part
of more than one Festival's sections. It´s the Festival organization's prerogative to program a selected short
in one or more of its programs upon consultation/authorization of the film director ou producer.

Requirements:
1. Films of all genres completed after January 1st 2016, never before submitted to the Festival, with a
maximum running time of 25 minutes (credits included).
2. Unconcluded films will not be accepted, as well as publicity and/or institutional pieces.
3. If the dialogue language is not Portuguese, English or Spanish the film must be subtitled into one of
these languages for submission.

Deadlines:

March 31st, 2017 for films completed in 2016.
May 15th, 2017 for films completed in 2017.

Entry procedures:
1. Entries are available at Shortfilmdepot (www.shortfilmdepot.com). After registering your film on the
platform, submit it to the 28th Sao Paulo International Short Film Festival.
2. At the registration stage, a screener of the film can be uploaded according to Shortfilmdepot instructions
and specifications.
3. For the selection process, the Festival will accept the following as submission copies:
3.1. Uploaded file from Shortfilmdepot. With this option, it is not necessary to send any further material to
the Festival office. Shortfilmdepot will require the purchase of stamps in order to submit the file. The
Festival organization highlights this is exclusively a Shortfilmdepot procedure and that no revenue is
shared with Associação Cultural Kinoforum.
3.2. The DVD option is restricted to the Parallel Sections and only if duly and previously authorized by the
Festival's direction. In this case, the signed entry form must be sent along with the DVD to the same
shipping address that will receive materials of the selected films.
4. Aside from the regular selection process, the Festival may invite films to be presented.
The Festival will not cover shipping costs or taxes regarding submission material. All expenses related to
dispatch of submission materials are in charge of the person who submits the film, the sender.

Selection procedures and shipping instructions for selected films and its promotional materials:
A commission assigned by the Festival organization will select the films. Entrants will be notified of the
selection results, shipping instructions and standards for exhibition by July 15th, 2017
a) 35mm prints:
35mm prints shall arrive at the Festival office by August 14th, 2016. The delivery address is the same
mentioned on the submission topic in these Rules & Regulations.
b) Digital copies:
Digital screening copies shall be provided to the Festival organizers in DCP (Digital Cinema Package)
and/or Quicktime (.mov) H.264 files until July 28th, 2017. The delivery address is the same mentioned on
the submission topic in these Rules & Regulations.
Note: Since DCP projection equipment is not yet available in all our screening rooms, it is expressly
required that all copies sent in this format be accompanied by an additional Quicktime (.mov) H.264 file for
screening.
The prints and videos selected shall be sent to the Festival office in their original format as informed on the
entry form. The Festival organizers suggest sending via FedEx or through the Embassy/Consulate or other
official representation of the concerned country. All packages must be labeled "ONLY FOR CULTURAL
PURPOSES/ NO COMMERCIAL VALUE". The dispatches must be accompanied by a Proforma Invoice
amounting to a maximum of US$ 5.00 (five US dollars). No higher amount will be accepted by the Festival
organization and any and all costs arising from wrong declaration will be charged to sender's account.
Any and all expenses related to dispatch of the screening prints and videos are in charge of the person
who submits the film, the sender.
c) Promotional material
The Festival may use promotional material from the selected films strictly for the purpose of promoting the
event and its programs in any means of communication. These materials might include: Still images and
posters (.jpg, 300 dpi), trailers or teasers and excerpts of no more than 3 minutes from the selected films.

Shipping address:

Associação Cultural Kinoforum
28th São Paulo International Short Film Festival
Av. Dr. Vieira de Carvalho, 192 - ap. 101
São Paulo – SP
01210-010
Brazil
Phone: +55 (11) 3031-5522

Insurance and return of screening copies:
The insurance of the film print/DCP comes into effect at the moment the film arrives at the Festival office,
and remains effective until the film is reshipped. Any damage to the film copy must be formally reported to
the insurance company hired by the Festival organization before September 25th, 2017.
The costs of returning the films and videos screened during the event will be on the Festival´s organization
responsibility. The films will be returned within two weeks after the Festival, to the address expressly
informed in the entry form unless other agreement has been formally made before the beginning of the
Festival (August 23rd, 2017).

Festival collection:
All the material sent for selection shall remain with the Festival, as its collection, and can be used by the
event strictly for cultural purposes with no commercial intent.

Festival tour:
A Festival Tour may be organized in the two weeks following the Festival and only formally pre-authorized
films will be screened in this program.

Partner companies and awards:

Although the Festival has a non competitive profile, the audience is asked to vote and a list of the 10 (ten)
audience favorites will be announced during the closing ceremony. The event is also open to partnerships
with different short film promoters and companies, which may result in other possible awards to be
announced during the closing ceremony.

Final considerations:
We remind you that by submitting your short film you take on the legal responsibility for the information
provided, as well as images, the soundtrack or any other content in this work and, also, automatically
declare to authorize its presentation in our Festival. Participation in the Festival implies recognition without
reservation of these regulations and entry form.

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